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Upgrading IT Infrastructure for your Architecture Firm – Workstations.

In today’s rapidly evolving technological landscape, ensuring that your architecture firm’s IT infrastructure is up to date is crucial for maintaining productivity and efficiency. However, making decisions about when and how to upgrade your workstations can be challenging. In this article, we’ll provide valuable insights and advice from IT experts on when to consider workstation upgrades, how to make informed decisions, and the importance of a smooth implementation process. 

Determining the Right Time for Workstation Upgrades  

When should you start thinking about replacing your workstations? This question is of paramount importance for business owners in the architecture and design industry. The answer, according to Henrik, our strategic IT expert, lies in creating a lifecycle plan for your hardware. Design workstations typically last about three years, while administrative workstations can last up to five years. Having a well-defined plan ensures you don’t wait until your systems start failing, which could result in productivity losses. But what if you don’t have an existing inventory and lifecycle management system? As Zahin points out, it’s still possible to develop a plan based on your devices’ serial numbers and purchase dates. The key is to avoid leaving it until the last moment, which can lead to unnecessary downtime. 

Choosing the Right Workstations  

Once you’ve decided it’s time for an upgrade, the next challenge is selecting the right workstations for your architectural needs. Harry and Henrik emphasize the importance of consulting with IT professionals who specialize in architecture-related applications. These experts can recommend reliable and productive workstation models that have been thoroughly vetted for compatibility with industry-standard software like CAD and BIM tools. It’s essential to invest wisely and not cut corners, as the cost of unreliable hardware can far outweigh the initial savings. Ultimately, the advice is to aim for the best you can afford within your budget, keeping long-term productivity in mind. 

Ensuring a Smooth Workstation Upgrade Process  

Now that you’ve made the decision to upgrade and chosen the right workstations, the final piece of the puzzle is the implementation process. According to Zahin, having a well-structured project communication and timeline plan is critical. Proper coordination ensures that the transition is as seamless as possible for your employees. This includes transferring user profiles, settings, and applications from the old workstations to the new ones. By working closely with your IT team or an IT service provider, you can minimize downtime and ensure your staff can get back to work on their new, optimized workstations quickly. 

Additionally, our experts recommend maintaining spare workstations on hand. Having these backups can significantly reduce downtime in emergencies when a workstation fails unexpectedly. It’s a precaution that can save time, money, and productivity. 


Upgrading your architectural workstations is a strategic decision that impacts your firm’s efficiency and productivity. It’s not a task to be taken lightly, and the best approach is to consult with IT professionals who understand your industry’s specific requirements. By developing a well-defined plan, choosing the right hardware, and carefully managing the implementation process, you can ensure that your architectural firm continues to create beautiful designs and engineering solutions without IT disruptions. Remember, investing in your IT infrastructure is an investment in your firm’s success.