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Setting up Remote Work Infrastructure for your Architecture Firm.

In today’s rapidly changing work landscape, architecture firms, like many other industries, are increasingly adopting remote work solutions. The ability to work remotely not only offers flexibility to employees but also allows firms to tap into a wider talent pool and reduce overhead costs associated with physical office spaces. In this article, we’ll explore some of the key considerations for architecture firms looking to implement remote work solutions. 

VPN vs. Remote Desktop: Choosing the Right Solution 

Remote work typically involves two primary methods for accessing office resources: Virtual Private Networks (VPNs) and Remote Desktops. Understanding which one is right for your firm is crucial. 

  • VPN (Virtual Private Network): VPNs provide a secure connection to your office network from anywhere in the world. They allow remote employees to access files and resources stored on office servers. VPNs are ideal when you have applications and data on your office network that employees need to access remotely. Security is a key consideration when setting up VPNs, and it’s essential to use strong authentication methods like multi-factor authentication (MFA) to protect access. 
  • Remote Desktop: Remote desktop solutions involve connecting to a physical workstation located in the office. This is beneficial when employees require access to powerful desktop machines or software applications that are not installed on their personal devices. Remote desktop solutions offer a more seamless experience for running resource-intensive applications, but they may not be as efficient for simple file access. 

Implementation Tips 

Implementing remote work solutions requires careful planning. Here are some key implementation tips: 

  • Secure Business Internet Connection: Ensure your office has a reliable business-class internet connection with a static IP address. A dynamic IP address can lead to connectivity issues when working remotely. 
  • Power Settings: Configure office workstations to stay online, even when not in use, to enable remote access at any time. 
  • Security: Implement strong security measures, such as multi-factor authentication (MFA) and password policies, to protect remote connections from cyber threats. 
  • Regular Password Updates: Encourage employees to regularly update their passwords to maintain security. Passwords should be complex and not easily guessable. 

Troubleshooting Common Issues 

While remote work solutions can greatly enhance flexibility, there are common issues to be aware of: 

  • Expired Passwords: Passwords can expire, leading to login issues. Regularly remind employees to update their passwords. 
  • ISP Outages: Internet Service Provider (ISP) outages can disrupt remote work. Consider backup options like mobile hotspots or nearby public Wi-Fi access points to ensure continuity. 
  • IP Address Changes: For VPN users, if the office’s IP address changes, connectivity problems may arise. Configure your VPN to accommodate such changes. 

Security Best Practices 

Ensuring the security of remote work setups is paramount. Here are some best practices: 

  • Multi-Factor Authentication (MFA): Always implement MFA to add an extra layer of security to remote connections. 
  • Strong Passwords: Encourage employees to use strong, unique passwords for all accounts and applications. 
  • Regular Updates: Keep all software, including operating systems and security software, up to date with the latest patches. 
  • Security Awareness: Train employees to recognize and avoid phishing attacks and other cyber threats. 


Remote work has become a fundamental aspect of modern work environments, offering benefits to both employees and businesses. For architecture firms, the choice between VPNs and Remote Desktops depends on their specific needs. Implementing remote work solutions requires careful planning, including addressing common issues and maintaining robust security practices. By following these guidelines, architecture firms can navigate the world of remote work effectively and securely.